Job description:
- Discovery is looking for administrator with the ability to maintain files and records so they remain updated and easily accessible, take minutes of meetings and dictations, assist in office management and organization procedures and document and report on tasks and manage all invoicing in accordance with finance needs.
Job roles and responsibilities:
- General – emails, calls, communication, capturing data and client relations
- Booking system – bookings, moved, refund, cancelled, reporting, finance invoices, manual, update daily calendar and load new courses
- Document and report all the administrative processes (master list, invoice log, campaign sheet, promotion codes)
- Send weekly updates of bookings and current stats
- Events and catering requests (Assistance required)
- Assist with the development of effective project plans to manage courses and events
- Oversee all orders and requirements for catering and events
- Attend to basic bookings for team builds and courses
- Special events, arrange all needs, staffing, hiring in goods, management on the day, marketing, PR etc
- Master classes – Manage chef booking, legal, finance, marketing, PR and event set up and logistics
- Plan and manage budgets – oversee finance and reconciliation of events/ bookings
Job requirements:
- Matric
- 1-2 years’ experience – Corporate, Hospitality, industry, PR and Events
- 1 – 2 years’ with internal operations, processes and procedures experience
Job skills and competencies:
- Vitality product knowledge
- Internal operations, processes, procedures
- Verbal / written communication
- Time Management
- Relationship Management and People Skills
- Problem Solving Skills
- Teamwork Computer literacy (MS Word, Excel, PowerPoint, Outlook)
- Effective communication at all levels within and outside of the organisation
- Excellent administrative skills
The following documentation may be required for the job application:
- CV
- Qualifications
- Certified ID copy
- Matric certificate
- Academic records
- Covering letter